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Страна: Мали
Язык: EN
Заказчик: Danish Embassy in Mali
Номер: 1359141
Дата публикации: 13-04-2017
Начальная цена контракта: 82 997 427 (RUB)
Оригинальная сумма: 9 100 000 (DKK)

Источник: TED
Тэги: Accounting services liability insurance services

Описание

  1. Section I
    1. Name and addresses
      Danish Embassy in Mali
      Lots 94-95, Cité du Niger II
      Bamako
      BP E1733
      Mali
      E-mail: bkoamb@um.dk
      NUTS code: DKZ
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184444&B=KA
      Additional information can be obtained from the abovementioned addresselectronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184444&B=KA
      to the abovementioned address
    4. Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions
    5. Main activity:
      Other activity: development assistance
  2. Section II
    1. Scope of the procurement:
      1. Title:

        M&E Technical Assistance.


        Reference number: F.2017-9537
      2. Main CPV code:
        75211200
      3. Type of contract:
        Services
      4. Short description:

        The Embassy of Denmark in Bamako, Mali wishes to enter into a consultancy agreement for an assignment for M&E Technical Assistance. The assignment concerns establishing a foundation for effective monitoring of Denmark"s Country Programme for Mali for the period 2017-2022, including the documentation and communication of lessons learned and its and results during its implementation. The key tasks will include the establishment of baselines at programme- and development engagement levels and helping partners develop the capacity to effectively monitor progress and communicate results as well as changes in assumptions and key risk factors during the implementation of their engagements. For further information see II.2.4).


      5. Estimated total value:
        Value excluding VAT: 9 100 000.00 DKK
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):
        79410000
      3. Place of performance:
        NUTS code: DKZ
        Main site or place of performance:

        Mali.


      4. Description of the procurement:

        The main objective of the assignment is to establish a functioning country programme monitoring and risk management system that will help improve programme effectiveness, ensure informed decision-making, facilitate the communication of results, enable a learning process, and maximise transparency and accountability.

        The scope of work includes all activities necessary to achieve the above objective, including, but not necessarily limited to the following:

        a) establish baselines at the development engagement and thematic programme levels;

        b) assess implementing partners" conflict sensitivity, risk management and M&E capacities and practices;

        c) assist partners in the planning and implementation of activities to strengthen their conflict sensitivity, risk management and M&E framework, systems, procedures, and plans;

        d) assist partners in updating their conflict analysis, results- and risk management frameworks;

        e) prepare and present to the Embassy a Communication Plan for the effective promotion of the public"s (Malian and Danish) knowledge of the country programme and its results;

        f) assist partners in collecting, analysing and summarising information and ensuring the timely submission of progress reports, including the reporting of expenditures as compared to output-based budgets;

        g) identify and document a minimum of 4 case stories and/or best practice examples per calendar year (using various media formats) for use by the media and the Embassy;

        h) assist partners in preparing for meetings on and communication of progress and performance, including the preparation of agenda, supporting documentation such as financial and physical progress reports, infographics, presentations, and minutes of meetings;

        i) prepare end-of-year status reports communicating progress towards results, changes in key risk factors, and lessons learned across the country programme;

        j) facilitate the conduction of the Mid-Term Review (MTR) by preparing a Status Report presenting the progress of the country programme vis-à-vis targets in the results framework, developments in risk factors, and an assessment of the capacities and performance of partners in relation to risk management and monitoring and evaluation; and facilitate a smooth completion of assignment and exit by helping partners formulate an M&E plan for the remaining programme period and key actions to further strengthen their performance.

        The assignment is tentatively divided into the following phases:

        Inception phase: comprising desk review of all relevant documents, consultation and interaction with partners and the Embassy, and the completion of activities a) to e) above.

        Capacity building phase: concerned with the implementation of the Consultant"s Action Plan to strengthen partners" capacities which may comprise training-, coaching and other technical support activities such as reflected in points f) and g) above. During this phase regular meetings with the Embassy will be used to discuss progress in the implementation of the Consultant"s Action Plan, the status of the Communication Plan, as well as any issues relating to the performance and reporting of partners. This may include assistance with the preparation of annual reports and technical reviews, if required. This phase also includes joint reflections on how to best react to the recommendations of the MTR.

        Status Documentation phase: a concentrated phase (overlapping with the capacity building phase) concerned with paving the way for an effective MTR by ensuring the availability of updated information on progress at all programme levels; status of developments in risk factors; and the performance of partners in relation to risk management, monitoring and reporting, and the communication of results.

        Completion and exit phase: concerned with assisting partners in updating their M&E and Communication Plan and the preparation and submission of the Consultant"s Completion Report.


      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
        Value excluding VAT: 9 100 000.00 DKK
      7. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 32
        This contract is subject to renewal: yes
        Description of renewals:

        The contract can be extended by further 32 months.


      8. Information about the limits on the number of candidates to be invited:
        Envisaged number of candidates: 5
        Objective criteria for choosing the limited number of candidates:

        The limited number of candidates will be selected on the basis of an assessment of which applicants who have:

        1) presented the most relevant project references presented in the European Single Procurement Document (ESPD), seen in relation to the services to be provided, cf. the description of what is considered project relevant references in section III.1.3. When making the assessment preference will be given to relevant references regarding capacity development.

        2) delivered to organisations who are comparable to the Ministry of Foreign Affairs of Denmark, Danida.

        When making the assessment 1) is valued higher than 2).


      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:

        Re, section II.1.6): Rationale for not splitting the contract up into lots (cf. Danish Public Procurement Act § 49, stk. 2): This contract has not been split into lots due to market and economic considerations. The size and character of the services to be provided makes it unsuitable for distributing over several lots.


  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
        List and brief description of conditions:

        Not applicable.


      2. Economic and financial standing:
        List and brief description of selection criteria:

        Using the ESPD, the applicant should quote its annual turnover for the last three available accounting years.

        The information should be provided in the ESPD, Part IV, B: Economic and financial standing.

        Unless the information is publicly and electronically accessible free of charge, the documentation for the turnover quoted in the ESPD should be enclosed in the form of financial statements or extracts from the financial statements or a statement of the undertaking"s overall turnover certified by a chartered accountant or certified public accountant.

        If the applicant is a joint venture, consortium or other unincorporated grouping of two or more entities (hereinafter called a ‘joint venture’), this should be stated in the ESPD section II, sub-section A. The joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing and each member shall submit a completed and signed ESPD.

        An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links, which it has with them. If the applicant is relying on the financial capacity of another entity, this should be stated in the ESPD section II, sub-section C.

        If the applicant relies on the capacity of others, the turnover is calculated as the sum of the turnover of the applicant and the other entity"s (or entities") turnover.

        Where an economic operator wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect. The letter of commitment or relevant documentation shall establish the legal commitment of the party concerned to support the applicant for the full contract period. A template for a letter of commitment can be obtained using the link in section I.3.

        Such entities, including the parent company of the applicant, must respect the same rules of eligibility, and must comply with the conditions as stated in this contract notice (see section VI.3). Such an entity must also submit a completed and signed ESPD.


        Minimum level(s) of standards possibly required:

        Minimum annual turnover of 15 000 000 DKK in each of the latest 3 financial years.


      3. Technical and professional ability:
        List and brief description of selection criteria:

        Using the ESPD, the applicant should provide:

        a) a list of the most relevant project reference performed in the last three years should be entered in the ESPD, Part IV, C.

        No more than ten project references should be provided. If more than ten references are provided only the first ten will be considered. As a relevant reference is services provided for programme level M&E, results-based management, and risk management in developing countries, cf. also section II.2.4.

        References should for each project include a description of the assignment and the services provided, the contract sum, the value of the contract attributable to the applicant, dates, and the name of the client.

        No documentation will be required for the information provided in the ESPD regarding project references of contracts;

        b) a description of the technical facilities and measures used by the economic operator for ensuring quality. Information should be entered in the ESPD, Part IV, C.

        Documentation in the way of a certificate or description of the quality assurance system should be provided with the application for prequalification.

        If the applicant is a joint venture, this should be stated in the ESPD section II, sub-section A. The joint venture shall, as a whole, meet the minimum conditions related to technical and professional ability. In that case, each member shall submit a completed ESPD. Note that no more than 10 project references must be presented for the joint venture as a whole.

        If the applicant is relying on the technical capacity of another entity, this should be stated in the ESPD section II, sub-section C. With regard to criteria relating to the educational and professional qualifications or to the relevant professional experience, economic operators may only rely on the capacities of other entities where the latter will perform the services for which these capacities are required. Where an economic operator wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, f.ex. by producing a commitment by those entities to that effect.

        The letter of commitment or relevant documentation shall establish the legal commitment of the party concerned to support the applicant for the full contract period. A template for a letter of commitment can be obtained using the link in section I.3. Such entities, including the parent company of the applicant, must respect the same rules of eligibility, and must comply with the conditions as stated in this contract notice (see section VI.3). Such an entity must also submit a separate completed ESPD.


        Minimum level(s) of standards possibly required:

        Re. a) Minimum 2 references documenting experience with services provided for programme level M&E, results-based management, and risk management in developing countries, performed during the last three years, and each with a value attributable to the applicant of more than 1 000 000 DKK.

        Regarding b): An EN ISO 9001 certification or similar, or another operating quality assurance and management system.


      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
        Contract performance conditions:

        The winner of the contract will be required to perform the services in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.

        The winner of the contract will be required to take out before commencement and maintain for the duration of the liability period, at its own cost, a Professional Liability Insurance equal to the total contract amount.

        A group of economic operators will be required to enter a joint venture agreement. Where a joint venture is proposed, the The Danish Embassy in Accra will require that all members of the joint venture are jointly and severally liable. Furthermore the members shall establish common Quality Assurance and Business Integrity Management systems for the implementation of the contract.


      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Restricted procedure
    2. Information about a framework agreement or a dynamic purchasing system:
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2017-05-12
      Local time: 10:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
    4. Languages in which tenders or requests to participate may be submitted:
      EN
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
    Electronic invoicing will be acceptedElectronic payment will be used
  3. Additional information

    Re, section II.1.6): Rationale for not splitting the contract up into lots (cf. Danish Public Procurement Act § 49, stk. 2): This contract has not been split into lots due to market and economic considerations. The size and character of the services to be provided makes it unsuitable for distributing over several lots.


  4. Procedures for review
    1. Review body
      The Complaints Board for Public Procurement (Klagenævnet for Udbud)
      Nævnenes Hus, Toldboden 2
      Viborg
      8800
      Denmark
      Contact person: 8800
      Telephone: +45 35291000
      E-mail: klfu@naevneneshus.dk
      Internet address: https://erhvervsstyrelsen.dk/klagevejledning-0
    2. Body responsible for mediation procedures

    3. Review procedure
      Precise information on deadline(s) for review procedures:

      The following deadlines apply to the lodging of appeals pursuant to the Danish Act on The Complaints Board for Public Procurement (Lov om Klagenævnet for Udbud) (the Act is available at www.retsinformation.dk ):

      Appeals for not having been prequalified must be submitted to the Danish Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned which applicants have been prequalified provided that the notification has included a short explanation of the relevant grounds for the decision.

      In other situations, appeals regarding tender procedures must be lodged with the Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has concluded the contract. The deadline is calculated from the day after the day when the notice was published.

      The complainant must no later than at the same time as lodging the appeal with the Complaints Board for Public Procurement notify the contracting authority that an appeal has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal has been lodged within the standstill period, see section 3(1) of the Act. In the event that the appeal has not been lodged within the standstill period, the complainant must furthermore indicate whether he has requested a suspensory effect of the appeal, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

      The Complaints Board"s own complaints procedure is available at www.erhvervsstyrelsen.dk


    4. Service from which information about the review procedure may be obtained

      The following deadlines apply to the lodging of appeals pursuant to the Danish Act on The Complaints Board for Public Procurement (Lov om Klagenævnet for Udbud) (the Act is available at www.retsinformation.dk ):

      Appeals for not having been prequalified must be submitted to the Danish Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned which applicants have been prequalified provided that the notification has included a short explanation of the relevant grounds for the decision.

      In other situations, appeals regarding tender procedures must be lodged with the Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has concluded the contract. The deadline is calculated from the day after the day when the notice was published.

      The complainant must no later than at the same time as lodging the appeal with the Complaints Board for Public Procurement notify the contracting authority that an appeal has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal has been lodged within the standstill period, see section 3(1) of the Act. In the event that the appeal has not been lodged within the standstill period, the complainant must furthermore indicate whether he has requested a suspensory effect of the appeal, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

      The Complaints Board"s own complaints procedure is available at www.erhvervsstyrelsen.dk


      Konkurrence- og Forbrugerstyrelsen
      Carl Jacobsens Vej 35
      Valby
      2500
      Denmark
      Contact person: 2500
      Telephone: +45 41715000
      E-mail: kfst@kfst.dk
      Internet address: http://www.kfst.dk
  5. Date of dispatch of this notice
    2017-04-11

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